Granby Public Safety Building Committee

MINUTES OF THE JUNE 15, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on June 15, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

Budget

Jim Trompke reported that he had asked Chris Martin for a current accounting of the budget for the Public Safety Complex. The Committee will review the accounting at its next meeting. Review of any current expenditures were postponed until the current accounting of the budget is received.

Moving

Jim Trompke asked Chiefs Anderson and Barry to review the furniture in storage and tag what they want for the Public Safety Complex. Jim suggested the trailer where some furniture is stored be moved to the Public Safety Complex to facilitate removal of the furniture.

Chief Anderson will contact Discount Furniture for help in moving the furniture. Chief Anderson will also contact Bill Johnson to move the trailer to the Public Safety Complex.

Building Issues

The Committee discussed the lightning protection that was not installed as designed. The contractor is going back to their subcontractor to correct the problem.

The Committee also discussed the floor in the bay area including discoloring and other issues with the floor surface. Discussion on this will continue at the next meeting.

The Committee next discussed signage needed to direct people to the front door of the complex. The discussion will be continued at a later date.

Signage

Jim Trompke suggested, if the budget allows, installing a stone with a plaque on it outside the Public Safety Complex to recognize E.C. Aldrich for his donation of the land on which the Complex is built.

A motion was made by Ed Parker and seconded by Bill Merullo to install a stone with a plaque on it outside the Public Safety Complex to recognize E.C. Aldrich, if the budget allows. Motion carried 5-0.

June 1, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the June 1, 2010 Committee minutes. No changes were indicated.

A motion was made by Ed Parker and seconded by Bill Merullo to approve the June 1, 2010 minutes as presented. Motion carried 5-0.

GPSC Committee Meeting

The next Committee meeting will be Tuesday, June 22, 2010 at 5 p.m. at the Fire Station.

Action Items

Action Item	Person(s) Responsible	Due Date
Tag furniture they want moved into the Public Safety Complex	Chiefs Anderson and Barry	6/16/10

Motion was made to adjourn at 6 p.m. by Ed Parker and seconded by Bill Merullo. Motion carried 5-0.

Date ________________________ _________________________________________

Jim Trompke, Chairman

Granby Public Safety Complex Committee

Attest:

_____________________________

Lillian Camus, Secretary

Granby Public Safety Complex Committee

MINUTES OF THE JUNE 8, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on June 8, 2010 at the Fire Station in Granby, Massachusetts.

The following persons participated in the meeting:

Jim Trompke called the meeting of the Committee to order at 5:45 p.m. (ET).

Project Change Orders (PCOs)

The Committee discussed the following change orders:

· Change order #74 – Electrical Light fixture Change per RFI #45 for an additional cost of $2,616.00.

A motion was made by Ed Parked and seconded by Bill Merullo – motion carried 3-0

· Change order # 78 additional trench rock for the sum of $375.00.

Ed Parked made a motion and by Bill Merullo seconded – motion carried 3-0

· Change order #84 paint floors at firematic rooms under mezz. For the sum of $683.00

Ed Parker made a motion, Bill merullo seconded – motion carried 3-0

GPSC Committee Meeting

The next Committee meeting will be Friday, June 15, 2010 at 5 p.m. at the Fire Station.

Motion was made to adjourn at 6:50 p.m. by Bill Merullo and seconded by Ed Parker. Motion carried 3-0.

MINUTES OF THE JUNE 8, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on June 8, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5:45 p.m. (ET).

Project Change Orders (PCOs)

The Committee discussed the following change orders:

· Change Order #74 – Electrical Light Fixture Change per RFI #45. $2,616.00.

Ed park made a motion to except, Bill Merullo seconded the motion – motion carried 3-0

· Change Order # 78 – additional trench rock removal for $375.00

A motion was made by Ed Parker, seconded by Bill Merullo – motion carried 3-0

GPSC Committee Meeting

The next Committee meeting will be Friday, June 15, 2010 at 5 p.m. at the Fire Station.

Motion was made to adjourn at 6:25 p.m. by Bill Merullo and seconded by Ed Parker. Motion carried 5-0.

Date ________________________ _________________________________________

Jim Trompke, Chairman

Granby Public Safety Complex Committee

Attest:

MINUTES OF THE APRIL 24, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on April 24, 2010 at the Fire Station in Granby, Massachusetts.

The following persons participated in the meeting:

Executive Session

The Committee went into Executive Session at 9 a.m. to discuss the budget.

Jim Trompke called the meeting of the Committee to order at 10 a.m. (ET).

Bids

Chief Anderson presented bids from CFM and WPCC for the purchase and installation of the dispatch radio/console. The Committee discussed both bids presented.

A motion was made by Bill Merullo and seconded by Bill Parent to accept the CFM bid for $51,972.00 for the purchase and installation of the dispatch radio/console. Motion carried 4-0.

Chief Barry presented bids from EES, Fitzgerald and Alarm Works for the purchase and installation of the Interview Room Video system. The Committee discussed all bids presented.

A motion was made by Bill Parent and seconded by Bill Merullo to accept the Alarm Works bid for $13,636.00 for the purchase and installation of the Interview Room Video system. Motion carried 4-0.

Chief Anderson presented a request to purchase gear racks from Ed Lyons. The Committee discussed the request.

A motion was made by Bill Parent and seconded by Bill Merullo to purchase gear racks from Ed Lyons in the amount of $7,500.00. Motion carried 4-0.

Project Change Orders (PCOs)

The Committee discussed the following change order:

Change Order #64 – 200 ft. of 4’ Residential Chain Link Fence. $2,957.00.

A motion was made by Bill Parent and seconded by Bill Merullo to approve the expenditure of $2,957.00 for 200 ft. of 4’ Residential Chain Link Fence. Motion carried 4-0.

Invoices

Jim Trompke reviewed invoice #5982 from Allied Testing Laboratories in the amount of $240.00 for field density tests.

A motion was made by Bill Merullo and seconded by Bill Parent to approve payment of Allied Testing Laboratories invoice 5982 in the amount of $240.00. Motion carried 4-0.

Jim Trompke reviewed invoice #5931 from Allied Testing Laboratories in the amount of $794.00 for moisture, concrete field and cylinders tests.

A motion was made by Bill Merullo and seconded by Bill Parent to approve payment of Allied Testing Laboratories invoice 5931 in the amount of $794.00. Motion carried 4-0.

April 6 and 13, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the April 6 and 13, 2010 Committee minutes.

A motion was made by Bill Merullo and seconded by Bill Parent to approve the April 6 and 13, 2010 minutes as presented. Motion carried 4-0.

Department of Environmental Protection Letter

Jim Trompke reviewed a letter he received from the Department of Environmental Protection regarding their March 30 inspection of the Public Safety Complex and concerns raised, specifically with regard to the floor drain in the mechanical room. The letter also detailed requirements that are to be completed prior to the water system being approved for startup.

GPSC Committee Meeting

The April 27, 2010 Committee meeting was canceled. The next Committee meeting is to be determined.

Action Items

Action Item	Person(s) Responsible	Due Date
Contact Dave Desrosiers regarding snow removal	Chief Anderson	04/20/10
Contact contractor for stone wall construction	Ed Parker	04/20/10

Motion was made to adjourn at 11 a.m. by Bill Merullo and seconded by Bill Parent. Motion carried 4-0.

MINUTES OF THE APRIL 13, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on April 13, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

External Building Sign

The Committee discussed the external building sign. Jim Trompke indicated that the Planning Board would need to confirm the current drawing agrees with what they approved.

Lillian Camus will review the sign drawing with the Planning Board at their working meeting tonight. The drawing will be submitted for review and approval at the Planning Board’s next meeting.

Project Change Orders (PCOs)

The Committee discussed a following change order:

Revised Change Order #4 – Move money out of the contingency to cover PCOs #29, 42, 56, 58, 59, 60, 61, 63, 65, 66, 68, 69, 71, 72 and 73. $40,983.00

The Committee discussed the revised change order which included the addition of PCOs 42, 71 and 72 from the previous Change Order #4 approved by the Committee last week.

A motion was made by Bill Merullo and seconded by Bill Parent to move $40,983.00 out of the contingency to cover PCOs #29, 42, 56, 58, 59, 60, 61, 63, 65, 66, 68, 69, 71, 72 and 73. Motion carried 5-0.

Budget

Jim Trompke reviewed the current contingency. The contingency being held by the contractor, including all the change orders to date and $2,623.00 for lighting, if approved, is $81,577.00.

The Committee discussed taking a credit of $2,957.00 for 200 feet of chain link fence and installing the fence at a later date. Chief Barry reviewed a quote he received to install 200 feet of chain link fence as a general price comparison if the fence was installed at a later date.

At the same time, the Committee also discussed the installation of a barrier around the retention ponds to prevent anyone from accidently backing or driving into them. Suggestions included guardrail, a berm, and large boulders as a temporary solution. Chief Anderson voiced concern about the composition of the barriers with regard to fire trucks potentially skidding on ice and running into them.

Jim Trompke cautioned if money isn’t set aside to install permanent barriers whatever is already there as a temporary barrier will become permanent. He also questioned where the Highway Department will dump snow that is cleared from the complex in the winter.

Chief Anderson will contact Dave Desrosiers regarding where he anticipates dumping snow that is cleared from the complex in the winter.

Ed Parker will contact a contractor to obtain pricing for installing stone walls around the retention ponds.

March 30, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the March 30, 2010 Committee minutes.

A motion was made by Bill Merullo and seconded by Bill Parent to approve the March 30, 2010 minutes as presented. Motion carried 5-0.

Jim Trompke left the meeting at 5:40 p.m.

The Committee continued discussion on the barriers.

GPSC Committee Meeting

The next Committee meeting is scheduled for Tuesday, April 20, 2010 at 5 p.m. at the Fire Station.

Action Items

Action Item	Person(s) Responsible	Due Date
Contact Dave Desrosiers regarding snow removal	Chief Anderson	04/20/10
Contact contractor for stone wall construction	Ed Parker	04/20/10

Motion was made to adjourn at 5:47 p.m. by Bill Merullo and seconded by Bill Parent. Motion carried 5-0.

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on April 6, 2010 at the Fire Station in Granby, Massachusetts.

Lillian Camus called the meeting of the Committee to order at 5 p.m. (ET).

Dedication Plaque

The Committee reviewed a revised shop drawing of the dedication plaque.

A motion was made by Bill Merullo and seconded by Bill Parent to approve the revised shop drawing as presented. Motion carried 3-0.

The Committee reviewed the revised shop drawing of the dedication plaque once again after Ed Parker joined the meeting. After discussion, the following changes will be made by Kaestle Boos:

Change Edward Parker to Edward H. Parker
Change Wilfred Merullo to Wilfred A. Merullo

A motion was made by Bill Merullo and seconded by Ed Parker to approve the revised shop drawing as presented. Motion carried 4-0.

Construction Update and Budget

Chief Anderson reported that the furniture form the Immigration office in Vermont is ready to be picked up. Due to volunteer scheduling difficulties, it was suggested the Committee hire a moving company in Vermont to load the furniture, bring it to Granby and store it in a trailer owned by Bill Johnson.

A motion was made by Bill Merullo and seconded by Bill Parent have Booska Movers pick up the furniture at the Immigration office in Vermont and deliver it to 72 Pleasant Street, Granby for storage. Motion carried 4-0.

Chief Anderson reported on the condition of the apparatus bay floor. The texture of the floor is still rough in some places. Kaestle Boos has accepted the floor; however, the acceptance was for the drainage only.

Representatives from Duraflex and ICS gave presentations and were on the site for consultation regarding the apparatus bay floor. They forwarded proposals to Fontaine Brothers.

Chief Anderson reported loam is being spread by Virgilio but needs to be tested. Virgilio is taking care of getting the loam tested.

Project Change Orders (PCOs)

The Committee discussed a following change orders:

#70 – Oil for electrical generator. $2,772.00

Chief Anderson explained the plumber disputed the oil for the electrical generator as being not his responsibility, but the electrician’s. Addendum 5 of the contract which included oil for the electrical generator was under the electrician’s section, but had the plumber’s numbers.

Ray Kinghorn stated the plumber had to have acknowledged the addendum and it was stated in the addendum that it is the plumber’s responsibility.

A motion was made by Ed Parker and seconded by Bill Parent that based on advice of the Project Manager; the Committee does not approve the expenditure of $2,772.00 for oil for the electrical generator. Motion carried 4-0.

#42 – Additional Blacktop at Drainage Structures. $2,242.00

A motion was made by Bill Merullo and seconded by Ed Parker to approve the expenditure of $2,242.00 for additional blacktop at drainage structures. Motion carried 4-0.

#72 – Freight Charges for Mail Sorter. $133.00

A motion was made by Bill Merullo and seconded by Ed Parker to approve the expenditure of $133.00 for freight charges for the mail sorter. Motion carried 4-0.

#71 – Move Light Pole Bases. $580.00

A motion was made by Ed Parker and seconded by Bill Merullo to approve the expenditure of $580.00 to move the light pole bases. Motion carried 4-0.

#62 – Expand Parking Area. $6,108.00

Chief Anderson expressed concern regarding the limited number of parking spaces as currently designed. Expansion of the parking area would give an additional six parking spaces.

The Committee discussed installing bituminous curb, keeping the concrete curb and finishing it later.

A motion was made by Bill Parent to approve the expenditure of $6,108.00 expand the parking area. No one seconded. The Committee rejected the expenditure of $6,108.00 to expand the parking area.

GPSC Committee Meeting

The next Committee meeting is scheduled for Tuesday, April 13, 2010 at 5 p.m. at the Fire Station.

Action Items

Action Item	Person(s) Responsible	Due Date
Revise dedication plaque drawings	Kaestle Boos	04/13/10

There being no further business and without objection, Lillian Camus adjourned the meeting at 6:30 p.m. (ET)

Lillian Camus, Secretary

Granby Public Safety Complex Committee

MINUTES OF THE MARCH 30, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on March 30, 2010 at the Fire Station in Granby, Massachusetts.
Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).
Dedication Plaque

The Committee reviewed a shop drawing of the dedication plaque. After discussion, the following changes will be made by Kaestle Boos:

Change Jim Trompke to James Trompke
Correct the spelling of Lillian (add an “l”)
Move Bill Merullo, Bill Parent and Ed Parker’s names and titles to the first column
Move both Chiefs to the second column

The shop drawing will be revised with the corrections noted above and submitted to the Committee for approval prior to the production of the plaque.

March 23, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the March 23, 2010 Committee minutes.

A motion was made by Bill Parent and seconded by Lillian Camus to approve the March 23, 2010 minutes as presented. Motion carried 4-0.

Construction Update and Budget

Proposals

Chief Anderson reviewed a proposal from Valley Sales for appliances for the Public Safety Complex. The total amount of the proposal is $6,600.60.

A motion was made by Ed Parker and seconded by Bill Merullo to approve the $6,600.60 proposal from Valley Sales. Motion carried 4-0.

Chief Anderson reviewed a proposal received from Valley Communication (Mass State Contract ITT29) to provide phones for the Public Safety Complex. The total amount of the proposal is $14,108.76.

Jim Trompke inquired how this proposal compared to others Chief Anderson had received. Valley Communication’s proposal includes 500 hours of voice mail, more performance features and is highly recommended.

A motion was made by Bill Merullo and seconded by Ed Parker to approve the $14,108.76 proposal from Valley Communication. Motion carried 4-0.

Chief Anderson reviewed three separate proposals from Alarm Works Fire Detection Systems (State Bid #FAC29, FAC64) for control access equipment for door locks ($24,896.50), CCTV equipment ($24,848.61) and video intercom equipment ($3,690.00).

A motion was made by Bill Merullo and seconded by Ed Parker to approve the $24,896.50 proposal from Alarm Works for control access equipment for door locks. Motion carried 4-0.

A motion was made by Ed Parker and seconded by Bill Merullo to approve the $24,848.61 proposal from Alarm Works for CCTV equipment. Motion carried 4-0.

A motion was made by Bill Merullo and seconded by Ed Parker to approve the $3,690.00 proposal from Alarm Works for video intercom equipment. Motion carried 4-0.

Chief Anderson will forward the proposals to Chris Martin for his signature and processing.

Invoices

Jim Trompke reviewed invoice #13255 from Discount Furniture in the amount of $697.50 to pick up donated furniture from Mass Mutual and deliver it to a warehouse in Holyoke where it is being stored free of charge for the Town by former Selectman Bill Johnson.

A motion was made by Bill Merullo and seconded by Ed Parker to approve payment of Discount Furniture invoice 13255 in the amount of $697.50. Motion carried 4-0.

Jim Trompke reviewed invoice #5806 from Allied Testing Laboratories in the amount of $375.00 for structural steel/wood framing inspection.

A motion was made by Bill Merullo and seconded by Ed Parker to approve payment of Allied Testing Laboratories invoice 5806 in the amount of $375.00. Motion carried 4-0.

Jim Trompke reviewed invoice #5408 from Allied Testing Laboratories in the amount of $535.00 for structural steel/wood framing inspection, and Title V sieve analysis.

A motion was made by Bill Merullo and seconded by Ed Parker to approve payment of Allied Testing Laboratories invoice 5408 in the amount of $535.00. Motion carried 4-0.

Jim Trompke reviewed invoice #5861 from Allied Testing Laboratories in the amount of $277.00 for tests relating to repair of the pump house.

The Committee rejected the invoice and will send it to Fontaine Brothers for payment as it is part of the costs to repair the pump house.

Project Change Orders (PCOs)

The Committee discussed a following change orders:

#66 – Add Building Specialties to do the toilet partitions and accessories. $3,353.00

A clarification had been requested at the last meeting regarding what was included as accessories. Accessories included marker boards, fire extinguishers and a chair rail.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $3,353.00 expenditure. Motion carried 4-0.

#70 – Oil for electrical generator and freight for the mail sorter. $2,905.00

The Committee discussed the PCO and tabled it as it is still under review by Kaestle Boos Associates.

GPSC Committee Meeting

The next Committee meeting is scheduled for Tuesday, April 6, 2010 at 5 p.m. at the Fire Station.

Jim Trompke noted that a representative from Arcadis should attend the April 6 meeting.

Action Items

Action Item	Person(s) Responsible	Due Date
Revise dedication plaque drawings	Kaestle Boos	04/06/10
Forward proposals to Chris Martin for signature and processing	Chief Anderson	03/31/10

There being no further business and without objection, Jim Trompke adjourned the meeting at 6:20 p.m. (ET)

MINUTES OF THE MARCH 2, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on March 2, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5:05 p.m. (ET).

Construction Update and Budget

MINUTES OF THE JUNE 1, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on June 1, 2010 at the Fire Station in Granby, Massachusetts.

The following persons participated in the meeting:

Jim Trompke, Chairman

Lillian Camus

Bill Merullo

Bill Parent

Ed Parker

Chief Russ Anderson

Chief Lou Barry

Dave King, Kaestle Boos Associates

The following person was absent:

Ray Kinghorn, Project Manager, PinnacleOne

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

Project Change Orders (PCOs)

The Committee discussed the following change orders:

· Change Order #74 – Electrical Light Fixture Change per RFI #45. $2,616.00.

The Committee discussed the PCO and tabled a decision until the lights are located.

The Committee is also still waiting for an answer regarding the location of the missing interior window.

· Change Order #70 – Oil for Electric Generator. $1,435.00.

A motion was made by Bill Parent and seconded by Ed Parker to reverse the decision made on April 6, 2010 on the parties being responsible for paying for the fuel and approve the expenditure of $1,435.00 for oil for the electric generator. Motion carried 5-0.

· Change Order #78 – Final Trench Rock Tabulation 5 CY @ $75.00/CY. $375.00.

Jim Trompke explained the additional trench rock was needed to install a catch basin on Rt. 202.

A motion was made by Ed Parker and seconded by Bill Merullo to hold off voting on this PCO until the amount of trench rock can be verified. Motion carried 5-0.

· Change Order #79 – Removal of Blacktop at Structures. $1,634.00.

The Committee discussed the blacktop at the structures and the reason for it needing to be removed.

A motion was made by Ed Parker and seconded by Bill Merullo to reject the expenditure of $1,634.00 for removal of blacktop at structures. Motion carried 5-0.

· Change Order #80 – Miscellaneous Hardware Charges. $375.00.

A motion was made by Bill Merullo and seconded by Ed Parker to approve the expenditure of $375.00 for miscellaneous hardware charges. Motion carried 5-0.

· Change Order #83 – Additional Guardrail Brodeur Campbell Fence. $6,290.00.

Jim Trompke reminded the Committee that the Building Inspector wanted the ponds protected. The additional guardrail was installed on both sides of each driveway and at the farthest East on the right side, five feet from the last pole.

A motion was made by Bill Merullo and seconded by Ed Parker to approve the expenditure of $6,290.00 for additional guardrail Brodeur Campbell Fence. Motion carried 5-0.

· Change Order #84 – Paint Floors at Firematic Rooms under Mezzanine. $683.00.

Jim Trompke explained the sealer would first be removed and replaced by painting epoxy on the floor.

A motion was made by Bill Merullo and seconded by Ed Parker to approve the expenditure of $683.00 to paint the floors at the Firematic rooms under the Mezzanine. Motion carried 5-0.

· Change Order #85 – Electrical Work for Preaction System. Cost to be determined.

Jim Trompke and Chief Anderson explained the redundancy in the alarm and electrical systems. The Committee will discuss this further when a cost is determined.

· Change Order #81 – Estimate for Ductless Split in the 911 Room. $7,584.00.

After discussion by the Committee, it was decided that Dave King will inquire into adding a separate zone damper and thermostat. The Committee postponed voting on this PCO pending Dave King’s response.

· Change Order #82 – Stone at Mechanical Area in Back of Building. $1,900.00 (estimate).

Jim Trompke described the area and the reason for installing stone instead of grass. The Committee discussed various options instead of stone.

A motion was made by Ed Parker and seconded by Bill Merullo to reject the expenditure of approximately $1,900.00 to install stone at the mechanical area in back of the building. Motion carried 5-0.

· Change Order #86 – Paint 40” Bay Rows at Apparatus Bays. $6,083.00.

Chief Anderson explained the apparatus bay floor would be first cleaned, ground down in areas that needed, sealed, the area around the drain painted black and a 40” row painted in each of the bays.

A motion was made by Ed Parker and seconded by Bill Merullo to approve the expenditure of $6,083.00 to paint 40” bay rows at the apparatus bays. Motion carried 5-0.

· Change Order #67 – Credit to Eliminate Sealer on Apparatus Bay Floor. ($2,950.00).

A motion was made by Ed Parker and seconded by Bill Merullo to approve the credit of ($2,950.00) to eliminate sealer on the apparatus bay floor. Motion carried 5-0.

Additional Parking Spaces

Chief Anderson inquired about creating additional parking spaces at the Public Safety Complex. He cited concerns about not having enough parking spaces when all personnel are at the Complex.

The Committee will discuss this at a later meeting.

Invoices

Jim Trompke reviewed invoice #5980 from Allied Testing Laboratories in the amount of $553.00 for field and concrete density tests and cylinder tests as they relate to the fire suppression chamber wall. Jim indicated we will need a credit from Virgilio for this expense.

A motion was made by Ed Parker and seconded by Bill Merullo to approve payment of Allied Testing Laboratories invoice 5980 in the amount of $553.00. Motion carried 5-0.

Jim Trompke reviewed invoice #6040 from Allied Testing Laboratories in the amount of $483.00 for structural steel/wood framing inspection and cylinders tests as they relate to the front and rear aprons of the apparatus bay.

A motion was made by Bill Merullo and seconded by Bill Parent to approve payment of Allied Testing Laboratories invoice 6040 in the amount of $483.00. Motion carried 5-0.

Jim Trompke reviewed invoice #18185 from Booska Movers, Inc. in the amount of $4,900.00 to load, transport and unload systems furniture from the Immigration office in Vermont and deliver it to 72 Pleasant St. in Granby for storage. Jim noted the original invoice was much higher, but Chief Anderson was able to negotiate a lower price.

A motion was made by Bill Merullo and seconded by Ed Parker to approve payment of Booksa Movers invoice 18185 in the amount of $4,900.00. Motion carried 5-0.

May 7, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the May 7, 2010 Committee minutes.

A motion was made by Ed Parker and seconded by Bill Merullo to approve the May 7, 2010 minutes as presented. Motion carried 5-0.

GPSC Committee Meeting

The next Committee meeting will be Friday, June 4, 2010 at 5 p.m. at the Fire Station.

Action Items

Action Item	Person(s) Responsible	Due Date
Inquire into adding a separate zone damper and thermostat	Dave King	06/08/10

Motion was made to adjourn at 6:25 p.m. by Bill Parent and seconded by Ed Parker. Motion carried 5-0.

Date ________________________ _________________________________________

Jim Trompke, Chairman

Granby Public Safety Complex Committee

Attest:

_____________________________

Lillian Camus, Secretary

Granby Public Safety Complex Committee

eported the grinding was completed today on the apparatus bay floor. Kaestle Boos representatives indicated the floor was acceptable. The Committee is still not happy with the results of the apparatus bay floor as well as the crooked drain in the floor.

Chief Anderson questioned if we should let the concrete contractor back on the job.

The Committee approved payment of Fontaine Brothers requisition this month, minus the charge for the concrete.

The Committee determined there should be a pre-construction meeting prior to any additional concrete being poured as the Committee will not accept any nonconforming work.

The Committee also requested representatives from Fontaine Brothers, Arcadis and Kaestle Boos attend a future meeting to discuss correcting non-confirming work.

Building Close Out

The Committee asked to start talks regarding closing out the project so all steps can be planned and coordinated.

Chiefs Anderson and Barry will prepare a preliminary action list and schedule for coordination of equipment de-install and install, as well as items to be removed from their current locations to the Public Safety Complex.

Jim Trompke reported the date for receiving the building is June 1. If there is an overlap, the Town needs to have insurance in place to cover any issues that may arise.

Light Poles

Jim reported that he, Scott Ringquist, Frank Payeur and Ray Grassetti looked at the location of the light poles around the complex with regard to the curb and cleanout. Jim expressed concern that the bases for some of the light poles are too close to the curb and cleanout.

Fence

Jim Trompke reviewed a quote from Brodeur-Campbell Fence Co. to install a fence in the back of the property at the top of the hill. Option 1 of the quote was to furnish and install 200′ of 4′ high Total Black Chain Link residential grade fending at a price of $2,880.00. Option 2 was to furnish and install 200′ of 4′ high Mass State specifications fencing at a price of $4,940.00. Both options included prevailing wage rates. Additionally, if ledge is encountered, Brodeur-Campbell Fence will rock drill posts and grout in.

A decision on the quote was postponed until the next Committee meeting when more members are present.

Furniture

Jim Trompke noted a quote was received from Discount Furniture Co. to provide labor to pick up free used furniture from Mass Mutual and unload it at a designated warehouse in Holyoke. The price was $45.00 per man hour.

The Committee discussed how long it might take to load and unload the furniture.

A motion was made by Ed Parker and seconded by Lillian Camus to approve paying for manual labor to pick up the used furniture at Mass Mutual and unload it at a designated warehouse in Holyoke. The total amount to be paid for the labor is not to exceed $1,000.00. Motion carried 3-0.

Project Change Orders

The Committee discussed a potential credit for the cast iron gutter boots. This PCO is still in review.

February 23, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the February 23, 2010 Committee minutes.

A motion was made by Ed Parker and seconded by Lillian Camus to approve the February 23, 2010 minutes as presented. Motion carried 3-0.

GPSC Committee Meeting

The next Committee meeting is scheduled for Tuesday, March 9, 2010 at 5 p.m. at the Fire Station.

Action Items

Action Item	Person(s) Responsible	Due Date
Take Ethics Test	The Committee	04/02/10
Contact Fontaine Brothers - repricing for painting the ceiling in the bay area, the expanded parking area and deletion of the eyewash unit	Chief Anderson	03/09/10
Check with Bill Johnson - furniture pickup and storage	Chief Barry	03/09/10
Request certification from NECS	Chief Anderson	03/09/10

There being no further business and without objection, Jim Trompke adjourned the meeting at 6:10 p.m. (ET)

_____________________________

Lillian Camus, Secretary

Granby Public Safety Complex Committee

MINUTES OF THE FEBRUARY 16, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on February 16, 2010 at the Fire Station in Granby, Massachusetts.

Ed Parker called the meeting of the Committee to order at 5 p.m. (ET).

Project Change Orders (PCOs)

The Committee discussed a following change orders:

#51 - Miscellaneous millwork changes. ($1,218.00)

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $1,218.00 credit. Motion carried 4-0.

#52 - Change railing for the mezzanine from metal to wood and apply sheetrock. (1,008.00)

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $1,008.00 credit. Motion carried 4-0.

#53 - Change valance of hard surfaces to Swanstone. Zero cost.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the zero credit. Motion carried 4-0.

#54 - Change P5L sink to a laundry tub sink with legs in the Evidence Lab. Zero cost.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the zero credit, pending verification of the credit amount. Motion carried 4-0.

#55 - Move monies out of the contingency to cover PCO 16 through 54. $42,950.00 Adjustment.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $$42,950.00 adjustment, pending verification of the credit amount of PCO 54. Motion carried 4-0.

Other change orders that are under discussion include PCO 4 to revise the meter bus bars which are being clarified by the engineer and electrician and the rain water boots.

Construction Update

Russ Anderson reported the apparatus bay floor was flooded today to test the floor drainage. Water did pool on the floor in various spots, some 1 ½ feet from the drain. The concrete subcontractor will finish the entire floor of the bay area to take the rough spots off.

Fontaine Brothers will put in writing the method to be used to grind the concrete and drain to remedy the water problem.

A question was raised regarding whether the kitchen cabinets in the Standby Room needed to be ADA compliant. The cabinets house the stove and refrigerator. Kaestle Boos is researching the issue.

Russ Anderson reported on the availability of free used office cubicle furniture from US Customs in Vermont. The furniture would need to be picked up in mid-March and stored somewhere until it could be moved into the complex.

The Committee discussed how the cubicle furniture could be picked up and where it could be stored. Cubicle furniture not being used in the complex could possibly be used in other Town offices. Additionally, the condition of the furniture is unknown.

Russ will obtain more information and prices to present to the Committee at the next meeting.

GPSC Committee Meeting

The next Committee meeting is scheduled for Tuesday, February 23, 2010 at 5 p.m. at the Fire Station.

Action Items

Action Item

Person(s) Responsible

Due Date

Take Ethics Test
The Committee

04/02/10

The Committee adjourned and moved to the Public Safety Complex to view construction progress.

There being no further business and without objection, Ed Parker adjourned the meeting at 5:50 p.m. (ET)



OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on February 2, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

January 26, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the January 26, 2010 Committee minutes.

A motion was made by Bill Merullo and seconded by Bill Parent to accept the January 26, 2010 minutes. Motion carried 4-0.

Selectboard Meeting

Jim Trompke reviewed the discussion at the February 1, 2010 Selectboard meeting regarding adding the Committee’s request for $200,000 to the articles of the next special Town Meeting. The Selectboard had thought the February 22, 2010 special Town Meeting would contain just one article - the purchase of a building for the Council on Aging. However, after discussion, the Selectboard agreed to add the Committee’s request for $200,000 to complete the Public Safety Complex as an article on the February 22, 2010 special Town Meeting.

Dedication Plaque

Jim Trompke reviewed his conversation with the Selectboard at their February 1, 2010 meeting regarding wording and which logo to use on the dedication plaque. Upon review of a drawing of the dedication plaque, the Selectboard requested one change to the wording which was to change Bryan Hauschild’s designation to Selectman. The Selectboard also selected the Town logo with the waterwheel in it for use on the dedication plaque.

Bill Parent requested that his designation on the plaque be changed to Retired Deputy Chief.

The Committee discussed and accepted the changes noted above.

Dave King will revise the drawings. The Committee will review the revised drawings at the next meeting.

Construction Update

Jim Trompke reported the apparatus bay floor will be flooded on Tuesday, February 9, 2010 at 10 a.m. to test the floor drainage.

GPSC Committee Meeting

The next Committee meeting is scheduled for Tuesday, February 16, 2010 at 5 p.m. at the Fire Station.

Action Items

Action Item

Person(s) Responsible

Due Date

Take Ethics Test
The Committee

04/02/10

The Committee adjourned and moved to the Public Safety Complex to view construction progress.

There being no further business and without objection, Jim Trompke adjourned the meeting at 5:20 p.m. (ET)

MINUTES OF THE FEBRUARY 2, 2010 MEETING

MINUTES OF THE JANUARY 26, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

  A meeting of the Granby Public Safety Complex Committee was held on January 26, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

January 19, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the January 19, 2010 Committee minutes.

A motion was made by Bill Merullo and seconded by Bill Parent to accept the January 19, 2010 minutes. Motion carried 7-0.

Project Budget

The Committee reviewed revised budget numbers provided by Lillian Camus. Adjustments were made to the line items.

Jim Trompke asked the Committee and, specifically, Chiefs Anderson and Barry and Dave King, to look towards ways of reducing the budget. Discussion of the budget will continue at the next meeting.

Project Change Orders (PCOs)

The Committee discussed a following change orders:

·         #29 – Revised meter bus bar. – Reviewed by the Committee.

·         #39 – Booster Transfer Credit. ($601.00)

A motion was made by Bill Merullo and seconded by Ed Parker to accept the $601.00 credit. Motion carried 7-0.

·         #43 – Drops in locker room add for AHU3 and louver relocation. Zero cost.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the zero credit. Motion carried 7-0.

·         #44 – Credit for J hooks. ($3,227.00)

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $3,227.00 credit. Motion carried 7-0.

·         #46 – Credit for speaker junction boxes. ($613.00)

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $613.00 credit. Motion carried 7-0.

·         #48 – Security ceiling in evidence storage and evidence lab. – Reviewed by the Committee.

·         #49 – Fire separation wall ($3,270.00) – Reviewed by the Committee.

·         #50 Adjustment for overhead and profit on CM fee. ($11,522)

A motion was made by Bill Merullo and seconded by Bill Parent to accept the $11,522 credit. Motion carried 7-0.

·         #51 – Miscellaneous millwork changes. ($650.00)

A motion was made by Bill Merullo and seconded by Bill Parent to accept the $650.00 credit. Motion carried 7-0.

Dedication Plaque

The Committee reviewed a drawing of the Public Safety Complex dedication plaque. Changes to be made are:

·         Change the designation of Fontaine Brothers to Construction Manager

·         Add Arcadis as OPM

·         Make two sample drawings – one with each of the two Town logos until it is clarified as to which one to use

Dave King will revise the drawings. The Committee will review the revised drawings at the next meeting.

Construction Update

Chief Anderson reported the target date is the first week of March to flood the apparatus bay floor to test the floor drainage.

The Committee discussed the test and the issues it would address. A pre-test meeting will be scheduled prior to flooding the apparatus bay floor with Committee members in attendance.

GPSC Committee Meetings

The next Committee meeting is scheduled for Tuesday, February 2, 2010 at 5 p.m. at the Public Safety Complex.

Bill Merullo will post the meeting notice.

Action Items

Action Item

Person(s) Responsible

Due Date

Take Ethics Test

The Committee

04/02/10

Post Next Meeting Date

Bill Merullo

01/28/10

Revise Dedication Plaque Drawing

Dave King

02/02/10

There being no further business and without objection, Jim Trompke adjourned the meeting at 7 p.m. (ET)

MINUTES OF THE JANUARY 19, 2010 MEETING
OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on January 19, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5:05 p.m. (ET).

Project Budget

The Committee reviewed current budget numbers provided by Lillian Camus and Chris Martin. Discussion of the budget will continue at the next meeting.

The Committee discussed a change order through Fontaine Brothers for the phone and data system ($18,094) and low voltage wiring for access control and the camera system ($24,324).

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to proceed with the change order for the phone and data system in the amount of $18,094.

VOTED: to proceed with the change order for the low voltage wiring for access control and the camera system in the amount of $24,324.

The Committee discussed a change order for the truck fill pump in the amount of $13,797.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to proceed with the change order for the truck fill pump in the amount of $13,797.

Invoices

Jim Trompke reviewed the following invoices from Allied Testing:
• Invoice #5573 in the amount of $1,585.00 for field density, cylinder, moisture/density and concrete field tests, and Title V sieve analysis.
• Invoice #5664 in the amount of $688.00 for cylinder and concrete field tests, and a structural steel/wood framing inspection.
• Invoice #5699 in the amount of $457.00 for cylinder, mortar and group compressive strength tests and masonry inspection.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to approve payment of the invoices from Allied Testing in the amounts of $1,585.00, $688.00 and $457.00.

Payment of invoice #14 from Kaestle Boos in the amount of $8,372.23 as well as invoices #9 ($8,419.73), #12 ($8,377.70) and#13 ($8,374.05) are on hold pending a meeting between Jim Trompke, Dave King of Kaestle Boos and Ray Kinghorn of PinnacleOne.

January 12, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the January 12, 2010 Committee minutes. The Committee accepted the minutes as presented.

GPSC Committee Meetings

The next Committee meeting is scheduled for Tuesday, January 26, 2010 at 5 p.m. in the Fire Station.

Action Items

None.

There being no further business and without objection, Jim Trompke adjourned the meeting at 7:20 p.m. (ET)

MINUTES OF THE January 12, 2010 MEETING
OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on January 12, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

December 15, 2009 Committee Minutes

Jim Trompke asked the Committee for any changes to the December 15, 2009 Committee minutes. The Committee accepted the minutes as presented.

Construction Update

Jim Trompke updated the Committee on construction progress. The installation of sheetrock is progressing. The mechanical and electrical rooms have been painted. The metal in the apparatus bays is nearly complete and the bay doors should be installed next week. The split face block is being applied this week and application of the asphalt shingles is just about complete.

Town Seal

The Committee discussed whether or not to include the Town seal in the floor of the Public Safety Complex foyer as called for in the plans. Questions also were raised as to which version of the Town seal was the correct one. The approximate cost to include the Town seal in the floor would be $2,500.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: not to include the Town seal in the floor of the Public Safety Complex foyer and take the credit.
Dedication Plaque

The Committee discussed the next steps regarding the dedication plaque. Chief Anderson will send Lillian Camus a form to complete and forward to Chris Martin

Project Budget

The Committee discussed pricing received for low voltage wiring at the complex. Further discussion was continued to the next meeting.

GPSC Committee Meetings

The next Committee meeting is scheduled for Tuesday, January 19, 2010 at 5 p.m. in the Fire Station.

Action Items

Action Item Person(s) Responsible Due Date
Dedication Plaque Form Chief Anderson 01/15/10

There being no further business and without objection, Jim Trompke adjourned the meeting at 6:20 p.m. (ET)

MINUTES OF THE DECEMBER 15, 2009 MEETING
OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on December 15, 2009 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5:10 p.m. (ET).

Dedication Plaque

The Committee discussed potential wording for, and the Town logo to be used on, the Public Safety Complex dedication plaque. A clarification is needed regarding which Town logo is the correct one to use on the dedication plaque.

The Committee identified names we think should be on the plaque and is looking to Chris Martin to obtain feedback from the Selectboard regarding any changes to the list as well as a clarification of the correct Town logo.

The members suggested the following be included in the plaque:

Granby Selectboard
Mary McDowell, Chairperson
Wayne Tack, Sr., Selectman
Mark Bail, Selectman
Brian Hauschild, Former Selectboard Member

Public Safety Complex Building Committee Members
James Trompke, Chairman
Lillian Camus, Secretary
Wilfred Merullo, Retired Patrolman
William Parent, Retired Fireman
Edward Parker, Contractor
Chief Russell Anderson, Granby Fire Department
Chief Louis Barry, Granby Police Department

Ethics Letter

Jim Trompke inquired as to which members had received a copy of an ethics letter from Mark Bail, Ethics Liaison. All except Jim had received the letter.

Jim reminded the Committee they needed to take the ethics test specified in the letter before April 2, 2010. The test can be taken individually or in groups. Once the test is completed, it is to be printed, signed and returned to the Town Clerk. Jim will check with Kathy Kelly-Regan some time before April 2 for a report on which members have taken the exam.

Project Budget

Jim Trompke indicated that, currently, there is $160,000 left in the contingency fund. He reminded the Committee that items such as CC TV, phones, intercoms, access control, dispatch radios, lockers, furniture, files and shelving to name a few, still need to be purchased. Jim reviewed some of the items and their estimated associated costs.

Additionally the Building Inspector inquired about installing fencing around the retention ponds. Kaestle Boos Associates is working on providing a solution to this issue. This is a cost that would come out of the contingency fund.

Jim will meet with Fontaine Brothers after the first of the year to review the budget.

Invoices

Jim Trompke reviewed the following invoices:
• PinnacleOne in the amount of $7,731.33 for professional services from October 26, 2009 to November 22, 2009.
• Allied Testing in the amount of $745.00 for field density, moisture/density and concrete field tests, and structural steel/wood framing inspection.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to approve payment of the invoices from Pinnacle One in the amount of $7,731.33 and Allied Testing in the amount of 745.00.

October 27 and December 1, 2009 Committee Minutes

Jim Trompke asked the Committee for any changes to the revised October 27, 2009 Committee minutes. The Committee accepted the minutes as revised.

Jim Trompke asked the Committee for any changes to the December 1, 2009 Committee minutes. The Committee accepted the minutes as presented.

GPSC Committee Meetings

The Committee will meet the first and third Tuesdays of each month at 5 p.m. in the Fire Station. The next meeting is scheduled for Tuesday, December 29, 2009.

Action Items

Action Item Person(s) Responsible Due Date
Take Ethics Test The Committee 04/02/10

There being no further business and without objection, Jim Trompke adjourned the meeting at 5:55 p.m. (ET)

MINUTES OF THE OCTOBER 27, 2009 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on October 27, 2009 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

Invoices

Jim Trompke reviewed the following invoice:

·         Allied Testing in the amount of $746.00 for concrete field tests, masonry inspection, cylinder testing, mortar compressive strength tests, and group compressive strength tests.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to approve payment of the invoice from Allied Testing in the amount of $746.00.

Jim also reported he asked PinnacleOne to attend the Committee meetings once a month or as necessary.

Construction Update

Jim Trompke reviewed issues related to Change Order #2 as of October 27, 2009 in the amount of $19,638.00. The Committee discussed the items in Change Order #2 which included items such as the rock removal being about 1,400 yards over what was budgeted and revisions to the pump chamber which were required to pass inspections. Change Order #2 also detailed credits for items which were either changed or deleted to help keep costs down.

The Committee next discussed an issue with the insulation in the apparatus area. Initially, the insulation sample shown was vinyl reinforced insulation to be used on the gable ends of the building (approximatel