Granby Public Safety Building Committee

MINUTES OF THE FEBRUARY 16, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on February 16, 2010 at the Fire Station in Granby, Massachusetts.

Ed Parker called the meeting of the Committee to order at 5 p.m. (ET).

Project Change Orders (PCOs)

The Committee discussed a following change orders:

• #51 - Miscellaneous millwork changes. ($1,218.00)

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $1,218.00 credit. Motion carried 4-0.

• #52 - Change railing for the mezzanine from metal to wood and apply sheetrock. (1,008.00)

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $1,008.00 credit. Motion carried 4-0.

• #53 - Change valance of hard surfaces to Swanstone. Zero cost.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the zero credit. Motion carried 4-0.

• #54 - Change P5L sink to a laundry tub sink with legs in the Evidence Lab. Zero cost.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the zero credit, pending verification of the credit amount. Motion carried 4-0.

• #55 - Move monies out of the contingency to cover PCO 16 through 54. $42,950.00 Adjustment.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $$42,950.00 adjustment, pending verification of the credit amount of PCO 54. Motion carried 4-0.

Other change orders that are under discussion include PCO 4 to revise the meter bus bars which are being clarified by the engineer and electrician and the rain water boots.

Construction Update

Russ Anderson reported the apparatus bay floor was flooded today to test the floor drainage. Water did pool on the floor in various spots, some 1 ½ feet from the drain. The concrete subcontractor will finish the entire floor of the bay area to take the rough spots off.

Fontaine Brothers will put in writing the method to be used to grind the concrete and drain to remedy the water problem.

A question was raised regarding whether the kitchen cabinets in the Standby Room needed to be ADA compliant. The cabinets house the stove and refrigerator. Kaestle Boos is researching the issue.

Russ Anderson reported on the availability of free used office cubicle furniture from US Customs in Vermont. The furniture would need to be picked up in mid-March and stored somewhere until it could be moved into the complex.

The Committee discussed how the cubicle furniture could be picked up and where it could be stored. Cubicle furniture not being used in the complex could possibly be used in other Town offices. Additionally, the condition of the furniture is unknown.

Russ will obtain more information and prices to present to the Committee at the next meeting.

GPSC Committee Meeting

The next Committee meeting is scheduled for Tuesday, February 23, 2010 at 5 p.m. at the Fire Station.

Action Items

The Committee adjourned and moved to the Public Safety Complex to view construction progress.

There being no further business and without objection, Ed Parker adjourned the meeting at 5:50 p.m. (ET)

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on February 2, 2010 at the Fire Station in Granby, Massachusetts.

 Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

January 26, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the January 26, 2010 Committee minutes.

A motion was made by Bill Merullo and seconded by Bill Parent to accept the January 26, 2010 minutes. Motion carried 4-0.

Selectboard Meeting

Jim Trompke reviewed the discussion at the February 1, 2010 Selectboard meeting regarding adding the Committee’s request for $200,000 to the articles of the next special Town Meeting. The Selectboard had thought the February 22, 2010 special Town Meeting would contain just one article - the purchase of a building for the Council on Aging. However, after discussion, the Selectboard agreed to add the Committee’s request for $200,000 to complete the Public Safety Complex as an article on the February 22, 2010 special Town Meeting.

Dedication Plaque

Jim Trompke reviewed his conversation with the Selectboard at their February 1, 2010 meeting regarding wording and which logo to use on the dedication plaque.  Upon review of a drawing of the dedication plaque, the Selectboard requested one change to the wording which was to change Bryan Hauschild’s designation to Selectman. The Selectboard also selected the Town logo with the waterwheel in it for use on the dedication plaque.

Bill Parent requested that his designation on the plaque be changed to Retired Deputy Chief.

The Committee discussed and accepted the changes noted above.

Dave King will revise the drawings. The Committee will review the revised drawings at the next meeting. 

Construction Update

Jim Trompke reported the apparatus bay floor will be flooded on Tuesday, February 9, 2010 at 10 a.m. to test the floor drainage.

GPSC Committee Meeting

The next Committee meeting is scheduled for Tuesday, February 16, 2010 at 5 p.m. at the Fire Station.

Action Items

The Committee adjourned and moved to the Public Safety Complex to view construction progress.

There being no further business and without objection, Jim Trompke adjourned the meeting at 5:20 p.m. (ET)

MINUTES OF THE FEBRUARY 2, 2010 MEETING

MINUTES OF THE JANUARY 26, 2010 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

  A meeting of the Granby Public Safety Complex Committee was held on January 26, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

January 19, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the January 19, 2010 Committee minutes.

A motion was made by Bill Merullo and seconded by Bill Parent to accept the January 19, 2010 minutes. Motion carried 7-0.

Project Budget

The Committee reviewed revised budget numbers provided by Lillian Camus. Adjustments were made to the line items. 

Jim Trompke asked the Committee and, specifically, Chiefs Anderson and Barry and Dave King, to look towards ways of reducing the budget. Discussion of the budget will continue at the next meeting.

Project Change Orders (PCOs)

The Committee discussed a following change orders:

·         #29 – Revised meter bus bar. – Reviewed by the Committee.

·         #39 – Booster Transfer Credit. ($601.00)

A motion was made by Bill Merullo and seconded by Ed Parker to accept the $601.00 credit. Motion carried 7-0.

·         #43 – Drops in locker room add for AHU3 and louver relocation. Zero cost.

A motion was made by Ed Parker and seconded by Bill Merullo to accept the zero credit. Motion carried 7-0.

·         #44 – Credit for J hooks. ($3,227.00)

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $3,227.00 credit. Motion carried 7-0.

·         #46 – Credit for speaker junction boxes. ($613.00)

A motion was made by Ed Parker and seconded by Bill Merullo to accept the $613.00 credit. Motion carried 7-0.

·         #48 – Security ceiling in evidence storage and evidence lab. – Reviewed by the Committee.

·         #49 – Fire separation wall ($3,270.00) – Reviewed by the Committee.

·         #50 Adjustment for overhead and profit on CM fee. ($11,522)

A motion was made by Bill Merullo and seconded by Bill Parent to accept the $11,522 credit. Motion carried 7-0.

·         #51 – Miscellaneous millwork changes. ($650.00)

A motion was made by Bill Merullo and seconded by Bill Parent to accept the $650.00 credit. Motion carried 7-0.

Dedication Plaque

The Committee reviewed a drawing of the Public Safety Complex dedication plaque.  Changes to be made are:

·         Change the designation of Fontaine Brothers to Construction Manager

·         Add Arcadis as OPM

·         Make two sample drawings – one with each of the two Town logos until it is clarified as to which one to use

Dave King will revise the drawings. The Committee will review the revised drawings at the next meeting. 

Construction Update

Chief Anderson reported the target date is the first week of March to flood the apparatus bay floor to test the floor drainage.

The Committee discussed the test and the issues it would address.  A pre-test meeting will be scheduled prior to flooding the apparatus bay floor with Committee members in attendance.

GPSC Committee Meetings

The next Committee meeting is scheduled for Tuesday, February 2, 2010 at 5 p.m. at the Public Safety Complex.

Bill Merullo will post the meeting notice.

Action Items

 There being no further business and without objection, Jim Trompke adjourned the meeting at 7 p.m. (ET)

MINUTES OF THE JANUARY 19, 2010 MEETING
OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

 
A meeting of the Granby Public Safety Complex Committee was held on January 19, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5:05 p.m. (ET).

Project Budget

The Committee reviewed current budget numbers provided by Lillian Camus and Chris Martin. Discussion of the budget will continue at the next meeting.

The Committee discussed a change order through Fontaine Brothers for the phone and data system ($18,094) and low voltage wiring for access control and the camera system ($24,324).

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to proceed with the change order for the phone and data system in the amount of $18,094.

VOTED: to proceed with the change order for the low voltage wiring for access control and the camera system in the amount of $24,324.

The Committee discussed a change order for the truck fill pump in the amount of $13,797.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to proceed with the change order for the truck fill pump in the amount of $13,797.

Invoices

Jim Trompke reviewed the following invoices from Allied Testing:
• Invoice #5573 in the amount of $1,585.00 for field density, cylinder, moisture/density and concrete field tests, and Title V sieve analysis.
• Invoice #5664 in the amount of $688.00 for cylinder and concrete field tests, and a structural steel/wood framing inspection.
• Invoice #5699 in the amount of $457.00 for cylinder, mortar and group compressive strength tests and masonry inspection.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to approve payment of the invoices from Allied Testing in the amounts of $1,585.00, $688.00 and $457.00.

Payment of invoice #14 from Kaestle Boos in the amount of $8,372.23 as well as invoices #9 ($8,419.73), #12 ($8,377.70) and#13 ($8,374.05) are on hold pending a meeting between Jim Trompke, Dave King of Kaestle Boos and Ray Kinghorn of PinnacleOne.

January 12, 2010 Committee Minutes

Jim Trompke asked the Committee for any changes to the January 12, 2010 Committee minutes. The Committee accepted the minutes as presented.

GPSC Committee Meetings

The next Committee meeting is scheduled for Tuesday, January 26, 2010 at 5 p.m. in the Fire Station.

Action Items

None.

There being no further business and without objection, Jim Trompke adjourned the meeting at 7:20 p.m. (ET)

MINUTES OF THE January 12, 2010 MEETING
OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on January 12, 2010 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

December 15, 2009 Committee Minutes

Jim Trompke asked the Committee for any changes to the December 15, 2009 Committee minutes. The Committee accepted the minutes as presented.

Construction Update

Jim Trompke updated the Committee on construction progress. The installation of sheetrock is progressing. The mechanical and electrical rooms have been painted. The metal in the apparatus bays is nearly complete and the bay doors should be installed next week. The split face block is being applied this week and application of the asphalt shingles is just about complete.

Town Seal

The Committee discussed whether or not to include the Town seal in the floor of the Public Safety Complex foyer as called for in the plans. Questions also were raised as to which version of the Town seal was the correct one. The approximate cost to include the Town seal in the floor would be $2,500.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: not to include the Town seal in the floor of the Public Safety Complex foyer and take the credit.
Dedication Plaque

The Committee discussed the next steps regarding the dedication plaque. Chief Anderson will send Lillian Camus a form to complete and forward to Chris Martin

Project Budget

The Committee discussed pricing received for low voltage wiring at the complex. Further discussion was continued to the next meeting.

GPSC Committee Meetings

The next Committee meeting is scheduled for Tuesday, January 19, 2010 at 5 p.m. in the Fire Station.

Action Items

Action Item Person(s) Responsible Due Date
Dedication Plaque Form Chief Anderson 01/15/10

There being no further business and without objection, Jim Trompke adjourned the meeting at 6:20 p.m. (ET)

MINUTES OF THE DECEMBER 15, 2009 MEETING
OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

A meeting of the Granby Public Safety Complex Committee was held on December 15, 2009 at the Fire Station in Granby, Massachusetts.

Jim Trompke called the meeting of the Committee to order at 5:10 p.m. (ET).

Dedication Plaque

The Committee discussed potential wording for, and the Town logo to be used on, the Public Safety Complex dedication plaque. A clarification is needed regarding which Town logo is the correct one to use on the dedication plaque.

The Committee identified names we think should be on the plaque and is looking to Chris Martin to obtain feedback from the Selectboard regarding any changes to the list as well as a clarification of the correct Town logo.

The members suggested the following be included in the plaque:

Granby Selectboard
Mary McDowell, Chairperson
Wayne Tack, Sr., Selectman
Mark Bail, Selectman
Brian Hauschild, Former Selectboard Member

Public Safety Complex Building Committee Members
James Trompke, Chairman
Lillian Camus, Secretary
Wilfred Merullo, Retired Patrolman
William Parent, Retired Fireman
Edward Parker, Contractor
Chief Russell Anderson, Granby Fire Department
Chief Louis Barry, Granby Police Department

Ethics Letter

Jim Trompke inquired as to which members had received a copy of an ethics letter from Mark Bail, Ethics Liaison. All except Jim had received the letter.

Jim reminded the Committee they needed to take the ethics test specified in the letter before April 2, 2010. The test can be taken individually or in groups. Once the test is completed, it is to be printed, signed and returned to the Town Clerk. Jim will check with Kathy Kelly-Regan some time before April 2 for a report on which members have taken the exam.

Project Budget

Jim Trompke indicated that, currently, there is $160,000 left in the contingency fund. He reminded the Committee that items such as CC TV, phones, intercoms, access control, dispatch radios, lockers, furniture, files and shelving to name a few, still need to be purchased. Jim reviewed some of the items and their estimated associated costs.

Additionally the Building Inspector inquired about installing fencing around the retention ponds. Kaestle Boos Associates is working on providing a solution to this issue. This is a cost that would come out of the contingency fund.

Jim will meet with Fontaine Brothers after the first of the year to review the budget.

Invoices

Jim Trompke reviewed the following invoices:
• PinnacleOne in the amount of $7,731.33 for professional services from October 26, 2009 to November 22, 2009.
• Allied Testing in the amount of $745.00 for field density, moisture/density and concrete field tests, and structural steel/wood framing inspection.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to approve payment of the invoices from Pinnacle One in the amount of $7,731.33 and Allied Testing in the amount of 745.00.

October 27 and December 1, 2009 Committee Minutes

Jim Trompke asked the Committee for any changes to the revised October 27, 2009 Committee minutes. The Committee accepted the minutes as revised.

Jim Trompke asked the Committee for any changes to the December 1, 2009 Committee minutes. The Committee accepted the minutes as presented.

GPSC Committee Meetings

The Committee will meet the first and third Tuesdays of each month at 5 p.m. in the Fire Station. The next meeting is scheduled for Tuesday, December 29, 2009.

Action Items

Action Item Person(s) Responsible Due Date
Take Ethics Test The Committee 04/02/10

There being no further business and without objection, Jim Trompke adjourned the meeting at 5:55 p.m. (ET)

MINUTES OF THE OCTOBER 27, 2009 MEETING

OF THE GRANBY PUBLIC SAFETYCOMPLEX COMMITTEE

 A meeting of the Granby Public Safety Complex Committee was held on October 27, 2009 at the Fire Station in Granby, Massachusetts.

 Jim Trompke called the meeting of the Committee to order at 5 p.m. (ET).

Invoices

Jim Trompke reviewed the following invoice:

·         Allied Testing in the amount of $746.00 for concrete field tests, masonry inspection, cylinder testing, mortar compressive strength tests, and group compressive strength tests.

After further discussion and upon a motion duly made and seconded the Committee

VOTED: to approve payment of the invoice from Allied Testing in the amount of $746.00.

Jim also reported he asked PinnacleOne to attend the Committee meetings once a month or as necessary.

Construction Update

Jim Trompke reviewed issues related to Change Order #2 as of October 27, 2009 in the amount of $19,638.00.  The Committee discussed the items in Change Order #2 which included items such as the rock removal being about 1,400 yards over what was budgeted and revisions to the pump chamber which were required to pass inspections.  Change Order #2 also detailed credits for items which were either changed or deleted to help keep costs down.